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From the Bridge

Mission Statement

Job Descriptions for Operations Department.

Operations Dept Organizational Chart.

Frequently Asked Questions for:

• Air FAQ
• Surface FAQ
• Comms FAQ

Operations (Response) Department Incident Management
Division Chief - Linda Nelson, DVC-OI

May 2009 - Developing and Maintaining State, Territorial, Tribal and Local Government Emergency Plans – FEMA March 2009

This Comprehensive Preparedness Guide, CPG 101, expands on the Federal Emergency Management Agency’s (FEMA’s) efforts to provide guidance about response and recovery planning to State, Territorial, Tribal, and Local governments. It reflects the changed reality of the current operational planning environment.

As part of a larger planning modernization effort, CPG 101 provides methods for State, Territorial, Tribal, and Local planners to:

• Develop sufficiently trained planners to meet and sustain planning requirements;

• Identify resource demands and operational options across all homeland security mission areas throughout the planning process;

• Link planning, preparedness, and resource and asset management processes and data in a virtual environment;

• Prioritize plans and planning efforts to best support emergency management and homeland security strategies and allow for their seamless transition to execution;

• Produce and tailor the full range of combined Federal, State, Territorial, Tribal, and Local government options according to changing circumstances; and

• Quickly produce plans on demand, with revisions as needed

[Posted 03 May 2009 - Source: Linda Nelson DVC-OI]

March 2009 - Revised deadline for ICS210

The following update to ICS-210 requirements was received this week from the Chief Director's Office (CG-542):

"As you all are aware, the deadline date for completion of ICS-210 of
31MAR2009 is almost upon us. As many Auxiliarists are still in need Of the course, CG-5421 requested a second and final extension which was just granted by CG-5331 (Office of Incident Management &Preparedness).

The new date of compliance is 01APR2010.  As per ALAUX 002/07 this course or the full ICS-300 course is Required for Auxiliary Single Unit Resource Leaders (SURL's) such as coxswains, PWC operators, pilots (Aircraft Commander, First Pilot and Co-Pilot), certain members in the Trident Program or any other team/task force leader determined by a Coast Guard unit Commander to have a need.

ICS-210 (or ICS-300 as an equivalent) is to be added to the proper qualification packages as a requirement for final qualification.  These changes will be reflected in future editions.  The Surface Operations website will be updated this week with this information:
http://cgauxsurfaceops.us/ICS.htm

When the first extension for ICS-210 from March 2008 to March 2009 was requested, only 715 Auxiliarists (or 18% of required personnel) had taken either course despite it having been "strongly encouraged" for almost 2 years.  To date, AUXDATA is now showing well over 2,500 who have taken ICS-210 and close to 900 have taken ICS-300 for a 70% compliance rate.

The Auxiliary has done an outstanding job in trying to meet this DHS requirement.  We very much appreciate the Auxiliary's cooperation and coordination efforts, and understand the incredible effort involved in this the training and qualification initiative.  With the new deadline of 01APR10, the next year should provide ample time to reach the goal of 100% compliance."

[Posted 30 March 09. Source: DC-O David Elliot]

March 2009 - Changes to AIMS – 3n Contact Program

Upgrade to AIMS 3n functionality.

We are currently implementing the recurring monthly updates from AuxData to 3n. As part of this process we are loading all Auxiliary Districts into the system. If your District is an early adopter of AIMS this will cause some rework for your Organization and Group leaders. We apologize for the inconvenience, but this is a one time change that will allow us access to current and future 3n enhancements that would not have been available to us without making these changes.

We have made the following changes:

1. Each District is now a separate organization. This will greatly streamline District data and message management. It will also provide enhanced data integrity and reduce District administrative burden once the changes are fully implemented.

2. We are now able to use the 3n User Defined Attributes functionality. Org and Group leaders will be able to originate messages using this feature without building a separate group for each Flotilla, Division and District. Org and Group leaders will need to rebuild any specialty groups (EXCOM, coxswain, etc.).

3. Org and Group leaders will have to re-register. I will send a new authorization code email to these District leaders for the new District organization once I receive a current list from the DCO.

4. Members do NOT have to re-register. They can receive messages now. Temporarily, members will not be able to update their own information without registering. Org and Group leaders can update member information. Any changes entered into AuxData will update 3n monthly. The I Department is working on a secure portal for the CGAux.org website. Once this is deployed, members will be able to log on using their Auxiliary ID number and make changes using a simple user interface on the CGAux.org screen.

5. I am available to help with the transition as needed, including helping with the rebuilding of groups, setting up User Defined Attributes, delegating authority to Org and Group leaders, etc.

6. Once again, I'd like to thank the early adopter Districts that have worked so hard on our deployment of the system and who have used it so successfully to communicate critical information to our members.

[Source: Steve Pegram, Branch Chief - OIS 06 Mar 2009]

November 2008 - Clarification for CG ICS210 (Incident Command System-210) training requirements for Auxiliary members.

1. ICS-210 Initial Incident Commander is a classroom course designed for Single Resource Leader Type 5/Type 4 Incident Commanders. It is a four-hour course based on the ICS-300 course but condensed and focused on initial incident assessment, initial incident management (includes assuming command, organization, and execution), and development and use of ICS forms. Completion of this course by SURLs is a DHS mandate not a CG Headquarters.
2. As per ALAUX 002/07 this course or the full ICS-300 course is required for Auxiliary coxswains, pilots (Aircraft Commander, First Pilot and Co-Pilot), any member in the Trident Program or any other team/task force leader determined by a Coast Guard unit Commander to have a need.
3. Both ALCOAST 042/07 and ALCOAST 106/07 required a completion date of 31MAR08 for all Coast Guard personnel including the Auxiliary. There was concern over the possible limited access for Auxiliary members when the course was first made available. ALAUX 002/07 was issued giving no completion dates but strongly encouraging single resource leaders to take ICS-210 when the opportunity presented. Realizing that the 31MAR08 deadline has come and gone for ICS-210, CG-54212 in cooperation with the Coast Guard's NIMS Program Coordinator and the Office of Incident Management & Preparedness (CG-5331) were able to extend the deadline for course completion until 31MAR09.
4. The new deadline for completion for all applicable Auxiliarists is 31MAR09. Successful completion must be entered into AUXDATA which will be programmed to recognize the 31MAR09 deadline. Operational members who are not compliant with coursework requirements by the deadline will be placed in "REYR" and will not be issued patrol orders.